Hamriyah Free Zone Complete Guide: Phase 1 & 2 Company Setup
Your Comprehensive Resource for HFZA Business Establishment
Table of Contents
- 1. Introduction to Hamriyah Free Zone
- 2. Understanding Phase 1 and Phase 2 Differences
- 3. Key Benefits of HFZA Company Setup
- 4. Permitted Business Activities
- 5. Types of Business Licenses
- 6. Step-by-Step Company Setup Process
- 7. Complete Cost Breakdown for 2026
- 8. Required Documents and Requirements
- 9. Office and Warehouse Solutions
- 10. Visa Allocation and Processing
- 11. Ongoing Compliance and Renewals
- 12. HFZA vs Other UAE Free Zones
- 13. Frequently Asked Questions
1. Introduction to Hamriyah Free Zone
Hamriyah Free Zone Authority (HFZA), established in 1995, is strategically located in Sharjah, approximately 15 minutes from Dubai and adjacent to the Hamriyah Port and Sharjah International Airport. Spanning over 22 million square meters, HFZA has evolved into one of the UAE's premier industrial and commercial hubs, hosting over 7,000 companies from more than 160 countries across diverse sectors including manufacturing, trading, logistics, and services.
The free zone's strategic positioning provides unparalleled access to regional and international markets. With direct connectivity to Hamriyah Port—one of the largest multi-purpose ports in the region—businesses benefit from seamless import and export capabilities. The zone's proximity to major transportation networks, including road links to neighboring emirates and GCC countries, positions companies in Hamriyah Free Zone for optimal supply chain efficiency and market penetration.
HFZA distinguishes itself through competitive pricing, comprehensive infrastructure, and business-friendly regulations. The zone operates under a dual-phase system: Phase 1 and Phase 2, each offering distinct advantages tailored to different business requirements. Whether you're establishing a small trading company or a large-scale manufacturing facility, HFZA provides scalable solutions with world-class amenities including modern warehouses, office spaces, industrial plots, and state-of-the-art utilities infrastructure.
HFZA Key Performance Indicators
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Let One Desk Solution guide you through the entire setup process. Our experts specialize in HFZA company formation with comprehensive business setup services covering Phase 1 and Phase 2 operations.
2. Understanding Phase 1 and Phase 2 Differences
Hamriyah Free Zone operates through two distinct development phases, each designed to cater to specific business requirements and operational scales. Understanding the differences between companies in Hamriyah Free Zone Phase 1 and companies in Hamriyah Free Zone Phase 2 is crucial for making the right strategic decision for your business establishment.
📍 Hamriyah Free Zone Phase 1
Characteristics:
- Location: Original development area, closer to Hamriyah Port
- Infrastructure: Mature, fully developed with established utilities
- Target Businesses: Large-scale industrial, manufacturing, heavy trading
- Facilities: Large warehouses (5,000-50,000+ sqm), industrial plots
- Costs: Generally higher due to premium location and larger facilities
- Port Access: Direct proximity to port facilities for import/export
Ideal For:
- Manufacturing companies requiring extensive space
- Import/export businesses needing port proximity
- Logistics and warehousing operations
- Heavy industrial activities
- Companies with significant inventory requirements
📍 Hamriyah Free Zone Phase 2
Characteristics:
- Location: Newer expansion area with modern facilities
- Infrastructure: State-of-the-art, contemporary design and amenities
- Target Businesses: SMEs, trading, services, light manufacturing
- Facilities: Flexible office spaces, smaller warehouses (500-5,000 sqm)
- Costs: More affordable with flexible packages for startups
- Accessibility: Excellent road connectivity to Dubai and other emirates
Ideal For:
- Trading companies with moderate inventory
- Service-oriented businesses
- E-commerce and distribution companies
- Startups and SMEs seeking cost-effective solutions
- Light assembly and packaging operations
Comparative Analysis: Phase 1 vs Phase 2
| Aspect | Phase 1 | Phase 2 |
|---|---|---|
| Minimum Warehouse Size | Usually 2,000+ sqm | From 500 sqm |
| Annual License Fee | AED 15,000 - 25,000 | AED 10,000 - 18,000 |
| Office Space Options | Limited, primarily industrial focus | Extensive flexi-desk and office options |
| Setup Timeline | 7-12 business days | 5-10 business days |
| Visa Quota | Based on facility size (typically higher) | Standard allocations, scalable packages |
| Parking & Amenities | Industrial-focused amenities | Modern business centers, ample parking |
| Average Setup Cost | AED 40,000 - 100,000+ | AED 18,000 - 50,000 |
ℹ️ Strategic Selection Guidance
Choose Phase 1 if: Your business requires substantial warehouse space (5,000+ sqm), heavy machinery installation, direct port access for regular shipping, or operates in heavy manufacturing sectors requiring industrial infrastructure.
Choose Phase 2 if: You're a startup, SME, or trading company needing flexible and affordable solutions, moderate warehouse requirements (under 3,000 sqm), service-based operations, or require modern office environments with business center facilities.
✅ Flexibility Between Phases
One of HFZA's advantages is the flexibility to start in Phase 2 and expand to Phase 1 as your business grows. Many successful companies begin with cost-effective Phase 2 facilities and later upgrade to larger Phase 1 premises as their operations scale, maintaining continuity under the same license with minimal administrative burden.
3. Key Benefits of HFZA Company Setup
Establishing your company in Hamriyah Free Zone delivers numerous strategic advantages that contribute to operational efficiency, cost savings, and business growth. These benefits have attracted thousands of international companies across diverse sectors, making HFZA one of the most competitive free zones in the UAE.
💰 100% Tax Exemptions
Zero Corporate Tax: Complete exemption from corporate and income taxes for 50 years, renewable
Zero Personal Income Tax: No personal income tax on salaries and wages
Zero Import/Export Duties: Duty-free import of raw materials and re-export of finished goods
Zero Currency Restrictions: 100% repatriation of capital and profits with no limitations
🏢 Complete Foreign Ownership
100% Ownership: Full foreign ownership without requirement for local sponsor or partner
Shareholder Flexibility: Individual or corporate shareholders from any nationality
No Restrictions: Freedom to structure your company as per business requirements
Legal Protection: Strong legal framework protecting investor rights and business interests
🚢 Strategic Location Advantages
Port Proximity: Direct access to Hamriyah Port, handling 15M+ tons annually
Airport Access: 10 minutes to Sharjah International Airport
Dubai Connectivity: 15-20 minutes drive to Dubai business districts
Regional Gateway: Excellent connectivity to GCC markets and beyond
📄 Simplified Licensing
Fast Processing: Company formation in 5-12 business days
One-Stop-Shop: All services available under one authority
Minimal Documentation: Streamlined paperwork and procedures
Online Services: Digital platforms for applications and renewals
🏭 World-Class Infrastructure
Modern Facilities: Contemporary warehouses, offices, and industrial plots
Utilities: Reliable electricity, water, telecommunications, and internet
Security: 24/7 security and surveillance systems
Maintenance: Professional facility management and support services
👥 Visa Flexibility
Generous Quotas: Visa allocations based on license type and facility size
Multiple Options: Investor, employee, and dependent visas available
Long-Term Visas: 2-10 year residence permits available
Family Sponsorship: Ability to sponsor family members
💼 Cost Competitiveness
Affordable Packages: Among the most competitive pricing in UAE free zones
No Hidden Fees: Transparent pricing structure with clear cost breakdowns
Flexible Payment: Installment options available for setup costs
Value Propositions: Comprehensive packages including multiple services
🌐 Business Support Services
PRO Services: Government relations and documentation assistance
Banking Support: Facilitation for corporate account opening
Recruitment: Access to skilled workforce and hiring support
Networking: Business community events and networking opportunities
🎯 Sector-Specific Advantages
Manufacturing: Access to industrial plots, heavy machinery permits, environmental compliance support, and proximity to raw material suppliers through port facilities.
Trading: Strategic warehousing locations, customs facilitation, duty-free operations, and excellent connectivity for distribution across UAE and GCC markets.
Logistics: Direct port access, modern warehousing infrastructure, container handling facilities, and integrated supply chain solutions.
Services: Modern office environments, business center facilities, conference rooms, and professional corporate addresses enhancing business credibility.
4. Permitted Business Activities
Hamriyah Free Zone accommodates a diverse range of business activities across multiple sectors. Understanding the permitted activities ensures you select the appropriate license category and comply with HFZA regulations. The free zone supports industrial, commercial, and service-oriented businesses with specialized infrastructure for each category.
Major Business Activity Categories
| Category | Permitted Activities | Typical Companies | Special Requirements |
|---|---|---|---|
| Industrial & Manufacturing | Production, assembly, packaging, processing of goods | Food processing, textiles, electronics, plastics, chemicals | Industrial plot/warehouse, environmental approvals |
| Trading & Commercial | Import, export, distribution, wholesale, retail trading | General trading, electronics trading, food commodities | Warehouse facility for inventory storage |
| Logistics & Warehousing | Storage, distribution, freight forwarding, 3PL services | Logistics companies, distribution centers, cold storage | Adequate warehouse space, handling equipment |
| Service Activities | Consulting, IT services, marketing, business support | Consultancies, software companies, marketing agencies | Office space, professional qualifications |
| E-commerce & Technology | Online retail, software development, digital services | E-commerce platforms, app development, digital marketing | Office/flexi-desk, website/platform operational |
| Engineering & Construction | Engineering services, contracting, project management | Civil engineering, MEP contractors, project consultants | Professional certifications, relevant experience |
Popular Business Activities in HFZA
🏭 Manufacturing Activities
- Food & Beverage Production
- Textile & Garment Manufacturing
- Plastic & Rubber Products
- Electronics & Electrical Equipment
- Chemical Processing & Formulation
- Metal Fabrication & Machinery
- Pharmaceutical Manufacturing
- Cosmetics & Personal Care Products
📦 Trading Activities
- General Trading (multiple commodities)
- Building Materials Trading
- Electronics & IT Equipment
- Food & Beverage Distribution
- Textile & Apparel Trading
- Automotive Parts & Accessories
- Medical Equipment Supply
- Industrial Equipment Trading
🚚 Logistics & Distribution
- Warehousing & Storage Services
- Freight Forwarding
- Cold Chain Logistics
- Container Handling
- Supply Chain Management
- Distribution Services
- Customs Clearance
- Transportation Management
💼 Service Activities
- Business Consulting
- IT Services & Software Development
- Marketing & Advertising
- Accounting & Auditing (professional)
- Engineering Consulting
- Training & Education Services
- Event Management
- Human Resource Services
📋 Activity Selection Guidelines
Multiple Activities: HFZA licenses typically allow 5-10 business activities under one license. Select activities strategically to provide operational flexibility.
Activity Classification: Ensure chosen activities align with your license type (Industrial, Trading, Service) to avoid complications during operations or renewals.
Future Planning: Consider potential business expansion and include related activities that you might engage in within the next 2-3 years.
Compliance Note: Certain activities (pharmaceuticals, food production, chemicals) require additional approvals from relevant UAE authorities before license issuance.
⚠️ Restricted Activities
HFZA does not permit certain activities including banking and financial services (requires separate authority approval), insurance services, telecommunications infrastructure, broadcasting, and certain strategic sectors requiring specialized free zones. Consult with HFZA or business setup consultants to verify if your intended activity is permissible.
5. Types of Business Licenses in Hamriyah Free Zone
Hamriyah Free Zone offers various license categories designed to accommodate different business models and operational requirements. Selecting the appropriate license type is fundamental to your company setup, as it determines permitted activities, facility requirements, visa allocations, and associated costs.
Primary License Categories
🏭 Industrial License
Purpose: Manufacturing, production, assembly, and industrial processing activities
Facility Requirements: Industrial plot or warehouse with appropriate infrastructure
Typical Cost: AED 20,000 - 40,000 (excluding facility rental)
Visa Quota: Based on facility size and investment level
Activities Include:
- Manufacturing and production
- Assembly operations
- Processing and packaging
- Quality testing and inspection
- Product modification and customization
Best For: Companies engaged in physical production, transformation of raw materials, or value-added manufacturing operations.
📦 Trading License
Purpose: Import, export, distribution, and trading of goods and commodities
Facility Requirements: Warehouse or storage facility (size varies by inventory needs)
Typical Cost: AED 15,000 - 30,000 (excluding facility rental)
Visa Quota: Standard allocations, expandable based on facility
Activities Include:
- General trading
- Import and export operations
- Wholesale distribution
- Stock management
- Supply to UAE mainland and international markets
Best For: Import/export companies, distributors, wholesalers, and businesses dealing with physical inventory. For more details, see our guide on accounting for trading companies in UAE.
💼 Service License
Purpose: Professional services, consulting, and non-trading business activities
Facility Requirements: Office space, flexi-desk, or virtual office options available
Typical Cost: AED 10,000 - 25,000 (including basic office solutions)
Visa Quota: Standard quotas (typically 2-6 visas for basic packages)
Activities Include:
- Business consulting
- IT and software services
- Marketing and advertising
- Engineering consulting
- Management services
Best For: Service-oriented businesses, consultancies, agencies, and companies without physical inventory requirements.
Specialized License Options
| License Type | Description | Requirements | Typical Users |
|---|---|---|---|
| E-Commerce License | Online retail and digital commerce operations | Operational website/platform, office/flexi-desk | Online retailers, marketplace operators, digital businesses |
| Logistics License | Freight forwarding, warehousing, and logistics services | Warehouse facility, logistics infrastructure | 3PL providers, freight forwarders, distribution companies |
| Branch Office License | Extension of parent company for UAE operations | Parent company documentation, board resolution | Multinational corporations establishing UAE presence |
| Holding Company License | Asset holding, investment management, IP ownership | Office facility, investment documentation | Investment groups, asset holding entities, IP management |
✅ License Selection Best Practices
Assess Your Core Activity: Choose the license that best represents your primary business operation, even if you engage in multiple activities.
Consider Growth Trajectory: Select a license that accommodates your 3-5 year business plan, not just immediate needs.
Facility Alignment: Ensure your chosen facility type (warehouse, office, plot) aligns with license requirements and business operations.
Cost-Benefit Analysis: Balance license costs against benefits like visa quotas, permitted activities, and operational flexibility.
💡 Multi-Activity Licensing
HFZA allows companies to include multiple related activities under a single license. For example, a trading license can include warehousing and distribution activities, while a manufacturing license can include trading of produced goods. This flexibility reduces the need for multiple licenses and associated costs while maintaining operational versatility. Strategically select 5-10 activities that cover your current operations and anticipated expansion areas.
Need Expert Guidance on License Selection?
Choosing the right license type is crucial for your business success. Our consultants at One Desk Solution provide personalized recommendations based on your specific business model and growth plans. We ensure you select the optimal license for both immediate operations and future expansion.
6. Step-by-Step Company Setup Process
Establishing a company in Hamriyah Free Zone follows a systematic process that, when properly executed, typically takes 5-12 business days from application to license issuance. Understanding each step ensures smooth progression and helps you prepare necessary documentation and approvals in advance.
Business Activity Selection
Define your primary and secondary business activities. HFZA permits multiple activities under one license—typically 5-10 activities. Select activities strategically to cover current operations and future expansion possibilities.
Duration: 1 day (planning phase)
Company Name Reservation
Submit company name options to HFZA for approval. Names must comply with UAE naming conventions—avoid religious references, prohibited words, and existing trademarks. HFZA processes name approvals within 24-48 hours.
Duration: 1-2 days
Facility Selection (Phase 1 or Phase 2)
Choose appropriate office, warehouse, or industrial plot based on license type and business requirements. Companies in Hamriyah Free Zone Phase 2 typically select from flexible office and smaller warehouse options, while Phase 1 companies opt for larger industrial facilities.
Duration: 1-3 days
License Application Submission
Submit complete application package to HFZA including passport copies, business plan, activity list, facility lease agreement, and shareholder documentation. Applications can be submitted online or through authorized business setup consultants.
Duration: 1 day
License Approval & Issuance
HFZA reviews and approves the application. Upon approval, the trade license is issued electronically and physically. The license specifies permitted activities, facility details, and company registration number.
Duration: 3-5 business days
Lease Agreement Finalization
Sign final lease agreement for selected facility. The agreement specifies rental terms, payment schedule, maintenance responsibilities, and renewal conditions. Lease contracts are typically 1-3 years with renewal options.
Duration: 1-2 days
Immigration Card Application
Apply for establishment (immigration) card through HFZA. This card determines your visa quota—the number of residence visas your company can sponsor based on license type and facility size.
Duration: 2-3 days
Visa Processing
Submit visa applications for investors, partners, and key employees. Process includes entry permit issuance, medical fitness tests, Emirates ID registration, and residence visa stamping. Multiple visas can be processed simultaneously.
Duration: 10-15 days (separate from license timeline)
Bank Account Opening
Open corporate bank account with UAE banks. Required documents include license, memorandum of association, shareholder passports, Emirates IDs, and comprehensive business plan. Bank selection should consider service quality, fees, and international banking capabilities.
Duration: 2-4 weeks (can overlap with other steps)
VAT Registration (if applicable)
Register for VAT with Federal Tax Authority if annual revenue exceeds AED 375,000 (mandatory) or between AED 187,500-375,000 (voluntary). Free zone companies engaged in UAE mainland sales must register for VAT. Learn more about VAT compliance.
Duration: 3-5 days after license issuance
Facility Setup & Operations
Set up office or warehouse with necessary equipment, furniture, IT infrastructure, and utilities activation. HFZA facilities come with basic utilities; additional requirements depend on business nature.
Duration: 1-2 weeks
Commence Business Operations
With license, facility, visas, and bank account in place, your company is ready for operations. Implement accounting systems, hire staff, establish supplier relationships, and begin revenue-generating activities.
Duration: Ongoing
⏱️ Timeline Summary
Fast-Track Option (Phase 2): 5-7 business days (license only)
Standard Process (Both Phases): 10-12 business days (license only)
Complete Setup (Including Visas): 4-6 weeks (license, facility, visas, banking)
Fully Operational: 6-8 weeks (all formalities completed, staff hired, operations commenced)
✅ Expediting Your Setup Process
- Document Preparation: Gather all required documents before initiating application to avoid delays
- Professional Consultants: Engage experienced business setup consultants who manage documentation and liaising
- Pre-Approved Names: Have 3-5 name options ready to speed up name reservation process
- Facility Pre-Selection: Visit and select facilities before license application for seamless lease signing
- Parallel Processing: Initiate bank account opening process simultaneously with visa applications
- Complete Applications: Ensure all forms are fully completed with accurate information to prevent rejections
7. Complete Cost Breakdown for 2026
Understanding the comprehensive cost structure for setting up a company in Hamriyah Free Zone is essential for accurate budgeting and financial planning. Costs vary based on license type, facility selection, number of visas, and whether you choose Phase 1 or Phase 2. Below is a detailed breakdown of all expenses you should anticipate for HFZA company setup in 2026.
Phase 2 Setup Costs (Typical SME Package)
| Cost Component | Flexi-Desk Package | Small Office (20-50 sqm) | Small Warehouse (500-1000 sqm) |
|---|---|---|---|
| Trade License Fee (Annual) | AED 10,000 - 12,000 | AED 12,000 - 15,000 | AED 15,000 - 18,000 |
| Registration & Processing | AED 2,500 - 3,500 | AED 3,000 - 4,000 | AED 3,500 - 5,000 |
| Facility Rent (Annual) | AED 5,000 - 8,000 | AED 15,000 - 30,000 | AED 60,000 - 120,000 |
| Security Deposit | AED 2,000 - 3,000 | AED 5,000 - 10,000 | AED 15,000 - 30,000 |
| Visa Allocation (2 visas) | AED 6,000 - 8,000 | AED 6,000 - 10,000 | AED 8,000 - 12,000 |
| Immigration Card | AED 2,000 - 3,000 | AED 3,000 - 4,000 | AED 3,500 - 5,000 |
| Total Year 1 Cost | AED 27,500 - 37,500 | AED 44,000 - 73,000 | AED 105,000 - 190,000 |
Phase 1 Setup Costs (Industrial/Large Trading)
| Cost Component | Medium Warehouse (2000-5000 sqm) | Large Warehouse (5000-10000 sqm) | Industrial Plot |
|---|---|---|---|
| Trade License Fee (Annual) | AED 18,000 - 25,000 | AED 25,000 - 35,000 | AED 30,000 - 50,000 |
| Registration & Processing | AED 5,000 - 7,000 | AED 7,000 - 10,000 | AED 10,000 - 15,000 |
| Facility Rent (Annual) | AED 200,000 - 400,000 | AED 450,000 - 800,000 | AED 300,000 - 600,000+ |
| Security Deposit | AED 50,000 - 100,000 | AED 100,000 - 200,000 | AED 75,000 - 150,000 |
| Visa Allocation (5-10 visas) | AED 15,000 - 30,000 | AED 25,000 - 50,000 | AED 30,000 - 60,000 |
| Immigration Card | AED 5,000 - 7,000 | AED 7,000 - 10,000 | AED 8,000 - 12,000 |
| Total Year 1 Cost | AED 293,000 - 569,000 | AED 614,000 - 1,105,000 | AED 453,000 - 887,000 |
Additional Costs to Consider
| Service | Cost Range (AED) | Frequency | Notes |
|---|---|---|---|
| PRO Services | 5,000 - 15,000 | One-time (setup) | Government liaison, documentation handling |
| Business Consultant Fees | 8,000 - 25,000 | One-time | Complete setup management, strategic guidance |
| Bank Account Opening | 3,000 - 10,000 | One-time + deposits | Includes initial deposit requirements |
| Accounting Software | 2,000 - 8,000 | Annual subscription | Cloud-based systems for compliance |
| Auditing Services | 8,000 - 30,000 | Annual | Depends on company size and complexity |
| Medical Insurance (per employee) | 700 - 2,500 | Annual (mandatory) | Varies by coverage level and provider |
| Office Furniture & Setup | 10,000 - 50,000 | One-time | Desks, chairs, computers, equipment |
| Utilities Connection | 2,000 - 5,000 | One-time | Electricity, water activation fees |
| Corporate Tax Compliance | 5,000 - 20,000 | Annual | Tax filing, provisioning, consultation. See corporate tax provisioning |
💰 Payment Terms & Flexibility
Installment Options: HFZA offers flexible payment plans for license and facility costs, allowing businesses to spread payments quarterly or semi-annually in some cases.
Package Deals: Consider comprehensive packages that bundle license, facility, and visa services—often available at discounted rates compared to individual services.
Renewal Costs: Annual renewal costs are typically 20-30% lower than first-year setup as they exclude one-time fees and security deposits.
📊 Cost Comparison: Phase 1 vs Phase 2
Entry-Level Budget (Phase 2): Minimum AED 18,000-25,000 for flexi-desk with basic license
Small Business (Phase 2): AED 40,000-80,000 including small office/warehouse and 2-4 visas
Medium Enterprise (Phase 1/2): AED 150,000-300,000 for substantial warehouse and operational setup
Large Operation (Phase 1): AED 500,000+ for extensive facilities, multiple visas, and comprehensive infrastructure
For ongoing operational costs including payroll, refer to our detailed guide on payroll services costs in UAE.
8. Required Documents and Requirements
Proper documentation is essential for smooth company setup in Hamriyah Free Zone. Being thoroughly prepared with all required documents significantly reduces processing time and prevents delays. The specific documents needed vary slightly based on whether you're setting up as an individual entrepreneur or corporate entity, and whether you have individual or corporate shareholders.
Essential Documents for All Applicants
| Document | Specifications | Purpose | Validity |
|---|---|---|---|
| Passport Copy | All shareholders, directors, managers - colored copies | Identity verification and visa processing | Valid for minimum 6 months |
| Passport-Size Photographs | 6-8 recent photos per person, white background | License application, visa documentation | Taken within last 6 months |
| UAE Residence Visa/Entry Stamp | Current visa page or entry stamp copy | Legal status verification in UAE | Must be current/valid |
| Business Plan | Detailed plan outlining operations, financials, market analysis | License approval, banking, strategic planning | Updated for current year |
| Activity List | Comprehensive list of intended business activities | License classification and approval | Finalized before submission |
| Company Name Options | 3-5 preferred names in priority order | Trade name reservation | Subject to availability |
| Lease Agreement | Signed agreement for office/warehouse facility | Physical address requirement compliance | Minimum 1-year term |
Additional Documents for Corporate Shareholders
When a Company is a Shareholder:
- Certificate of Incorporation: Original or certified copy, apostilled from home country
- Memorandum & Articles of Association: Complete constitutional documents, apostilled
- Commercial Register/Good Standing Certificate: Recent extract (within 3 months), apostilled
- Board Resolution: Authorizing establishment of UAE company, signed by authorized directors
- Ultimate Beneficial Owner (UBO) Declaration: Identifying individuals with 25%+ ownership
- Shareholder Register: Current list of all company shareholders
- Parent Company Financial Statements: Audited statements for last 2 fiscal years
- Director/Authorized Signatory Passports: Copies of individuals authorized to sign documents
Document Attestation Requirements
Foreign documents must follow this attestation chain:
Notary Public
Initial notarization by authorized notary in country of origin
Home Country Foreign Ministry
Attestation by foreign affairs ministry of issuing country
UAE Embassy Attestation
Attestation by UAE embassy/consulate in home country
UAE Ministry of Foreign Affairs
Final attestation by UAE MOFA in Abu Dhabi or Dubai
✅ Attestation Exemptions
Apostille Convention Countries: Documents from Hague Convention member countries can use apostille certification, simplifying the attestation process by eliminating embassy attestation step.
GCC Countries: Documents from GCC member states (Saudi Arabia, Kuwait, Qatar, Bahrain, Oman) may have simplified attestation procedures.
Digital Attestation: Some countries now offer electronic attestation services accepted by UAE authorities, expediting the process significantly.
Documents for Specific License Types
🏭 Industrial License Additional Requirements:
- Environmental impact assessment (for certain manufacturing activities)
- Technical specifications of machinery and equipment
- Production process flowcharts and descriptions
- Health and safety compliance certificates
- Raw material sourcing documentation
- Quality control and testing procedures
💼 Professional Services License Requirements:
- Educational certificates (degrees, diplomas) - attested
- Professional certifications and licenses
- Experience certificates from previous employers (attested)
- Portfolio of work or previous project documentation
- Professional liability insurance documentation
- Membership certificates from professional bodies (if applicable)
⚠️ Common Documentation Mistakes to Avoid
- Expired Documents: Ensure all documents are current and valid; expired passports or certificates cause immediate rejections
- Incomplete Attestation: Missing any step in the attestation chain results in document rejection
- Poor Quality Copies: Submit clear, legible colored copies; blurry or black-and-white copies may be rejected
- Name Discrepancies: Ensure names are consistent across all documents exactly as they appear in passports
- Missing Translations: Documents in languages other than English or Arabic must include certified translations
- Outdated Business Plans: Submit current business plans reflecting 2026 market conditions and realistic projections
📋 Document Checklist Organization
Organize Your Documents: Create separate folders for each shareholder/director with all their personal documents, corporate documents (if applicable), and shared company documents (business plan, activity list, etc.).
Digital Copies: Maintain high-resolution scanned copies of all documents for online submissions and email correspondence.
Originals: Keep original documents safe; you'll need them for final verification, bank account opening, and visa processing.
Tracking Sheet: Maintain a checklist tracking which documents are completed, attested, and submitted to avoid oversight.
9. Office and Warehouse Solutions in HFZA
Hamriyah Free Zone offers diverse facility options catering to businesses of all sizes and sectors. The choice of facility significantly impacts your operational efficiency, costs, and company image. Understanding available options in both Phase 1 and Phase 2 helps you select the most appropriate and cost-effective solution for your business needs.
Phase 2 Facility Options (Modern Business Solutions)
| Facility Type | Size Range | Annual Cost (AED) | Best For | Included Amenities |
|---|---|---|---|---|
| Flexi-Desk | Shared workspace | 5,000 - 8,000 | Startups, freelancers, service companies | Desk, internet, reception, meeting room access |
| Small Office | 15-50 sqm | 12,000 - 30,000 | Small teams (2-5 people), consultancies | Private office, utilities, parking, security |
| Medium Office | 50-150 sqm | 30,000 - 75,000 | Growing companies (5-15 employees) | Private space, meeting rooms, pantry, IT infrastructure |
| Small Warehouse | 500-1,500 sqm | 60,000 - 150,000 | Trading companies, small-scale distribution | Loading bay, 24/7 access, security, utilities |
| Medium Warehouse | 1,500-3,000 sqm | 150,000 - 300,000 | Logistics, medium-scale trading operations | Multiple loading bays, office space, parking |
Phase 1 Facility Options (Industrial & Large-Scale)
| Facility Type | Size Range | Annual Cost (AED) | Best For | Key Features |
|---|---|---|---|---|
| Large Warehouse | 3,000-10,000 sqm | 300,000 - 1,000,000 | Large trading, logistics hubs, distribution centers | High ceilings (8-12m), multiple bays, yard space |
| Industrial Unit | 5,000-20,000 sqm | 500,000 - 2,000,000 | Manufacturing, heavy assembly operations | Reinforced flooring, heavy power supply, crane facilities |
| Industrial Plot (Lease) | 10,000-100,000+ sqm | Variable (per sqm) | Custom facility construction, large manufacturers | Build-to-suit options, long-term lease (25-50 years) |
| Cold Storage | 1,000-10,000 sqm | 400,000 - 1,500,000 | Food & beverage, pharmaceuticals, perishables | Temperature control, specialized insulation, monitoring |
| Open Yard | 5,000-50,000 sqm | 200,000 - 800,000 | Heavy equipment, construction materials, vehicles | Outdoor storage, security fencing, 24/7 access |
Facility Features and Infrastructure
🔌 Utilities & Infrastructure
- 24/7 electricity supply with backup generators
- High-speed fiber optic internet connectivity
- Municipal water supply and sewage systems
- Telephone lines and telecommunications infrastructure
- Fire safety systems and emergency protocols
🚛 Logistics & Access
- Loading bays and dock levelers (warehouses)
- Container handling facilities
- Wide internal roads for heavy vehicle movement
- Direct access to major highways and ports
- Dedicated parking areas for staff and visitors
🛡️ Security & Safety
- 24/7 CCTV surveillance throughout the zone
- Manned security gates and checkpoints
- Access control systems and visitor management
- Fire detection and suppression systems
- Emergency response teams on standby
🏢 Business Amenities
- On-site banks and ATMs
- Restaurants and cafeterias
- Prayer facilities and rest areas
- Medical clinic and first aid facilities
- Post office and courier services
✅ Choosing the Right Facility
Assess Your Needs:
- Space Requirements: Calculate actual space needed for current operations plus 30-50% for growth
- Location Preference: Consider proximity to port (Phase 1) vs. modern amenities (Phase 2)
- Budget Constraints: Balance ideal facility with realistic budget; avoid over-committing in year one
- Scalability: Choose facilities that allow expansion or easy upgrade as business grows
- Operational Requirements: Ensure facility supports your specific operations (ceiling height for racking, power capacity for machinery, etc.)
💡 Cost-Saving Facility Tips
- Start Small: Begin with flexi-desk or small office in Phase 2 and upgrade as revenue grows
- Shared Warehouses: Some companies offer shared warehouse space, reducing costs for small inventory holders
- Negotiate Terms: Multi-year leases often come with discounted rates and favorable payment terms
- Off-Peak Locations: Facilities further from main entrances may be more affordable while still offering full amenities
- Package Deals: Bundled packages including license, facility, and services often provide better value than individual contracts
10. Visa Allocation and Processing in HFZA
One of the primary advantages of establishing a company in Hamriyah Free Zone is the ability to sponsor residence visas for yourself as an investor, your business partners, and employees. The visa quota allocated to your company depends on your license type, facility size, and specific package selected. Understanding the visa process ensures smooth onboarding of your team and compliance with UAE immigration regulations.
Visa Quota Structure
| License/Facility Type | Standard Visa Quota | Additional Visas | Cost per Visa (AED) |
|---|---|---|---|
| Flexi-Desk Package | 2 visas | +1-2 possible with upgrade | 3,000 - 4,500 |
| Small Office (20-50 sqm) | 3-5 visas | +2-4 with expansion | 3,500 - 5,000 |
| Medium Office (50-150 sqm) | 6-10 visas | +5-10 additional | 4,000 - 5,500 |
| Small Warehouse (500-1500 sqm) | 5-8 visas | +5-15 based on size | 4,000 - 6,000 |
| Medium Warehouse (1500-5000 sqm) | 10-20 visas | +10-30 additional | 4,500 - 6,500 |
| Large Warehouse/Industrial (5000+ sqm) | 25-50+ visas | Unlimited based on need | 5,000 - 7,000 |
Types of Visas Available
👔 Investor Visa
Eligibility: Company owners and shareholders
Duration: 2-10 years (depending on investment and qualifications)
Benefits:
- Can sponsor family members (spouse, children, parents)
- Multiple entry/exit privileges
- No minimum salary requirement for sponsorship
- Renewable as long as business remains active
- Pathway to Golden Visa for larger investors
👥 Employment Visa
Eligibility: Company employees on valid employment contracts
Duration: 2-3 years standard
Requirements:
- Valid employment contract with company
- Minimum salary: AED 4,000 to sponsor spouse/children
- Educational qualifications as per position
- Medical fitness certificate
- Health insurance coverage (mandatory)
🌟 Golden Visa (Long-Term)
Eligibility: Investors with AED 2M+ investment or specialized talents
Duration: 5-10 years
Advantages:
- Independent of employer/company
- Long-term residence stability
- Can sponsor family members
- No continuous residency requirement
- Renewable indefinitely
Visa Processing Steps
Entry Permit Application
Submit application through HFZA immigration portal with passport copy, photo, employment offer letter (for employees), and visa fee payment.
Processing Time: 2-3 business days
Entry to UAE
Visa holder enters UAE on approved entry permit (60-day validity). Must complete remaining visa steps before permit expiry to avoid penalties.
Validity: 60 days from issue
Medical Fitness Test
Mandatory medical examination at MOHAP-approved centers including blood tests, chest X-ray, and screening for communicable diseases (HIV, Hepatitis B, TB).
Processing Time: Same day (results in 2-3 days)
Cost: AED 300-500
Emirates ID Application
Register biometrics (fingerprints, photo) and apply for Emirates ID card at typing centers or through HFZA-authorized service providers. Card is mandatory for all residents.
Processing Time: 1-2 weeks for card delivery
Cost: AED 370-1,070 (based on validity)
Status Change/Adjustment
Convert entry permit to residence visa status. This process establishes immigration file and links all documentation to the residence visa application.
Processing Time: 2-3 business days
Cost: AED 500-1,000
Visa Stamping
Final residence visa stamped in passport at immigration offices. Original passport must be submitted; some typing centers offer same-day stamping services for additional fees.
Processing Time: 1-2 business days
Cost: AED 500-1,500
👨👩👧👦 Family Sponsorship Requirements
For Spouse and Children:
- Minimum monthly salary: AED 4,000 or AED 3,000 + accommodation
- Valid tenancy contract (Ejari) in sponsor's name
- Marriage certificate (attested) for spouse sponsorship
- Birth certificates (attested) for children under 18
- Health insurance coverage for all sponsored members
For Parents:
- Minimum monthly salary: AED 20,000 or proof of substantial income
- Suitable accommodation (verified through tenancy contract)
- Health insurance with comprehensive coverage
- Relationship proof (birth certificate, passport details)
✅ Visa Processing Best Practices
- Batch Processing: Process multiple visas simultaneously to save time and reduce administrative burden
- Use PRO Services: Professional PRO services expedite processing and handle all government liaisons efficiently
- Medical Pre-Booking: Book medical appointments in advance to avoid long waiting times at centers
- Document Accuracy: Ensure all names match exactly across passports, contracts, and application forms
- Insurance Timing: Arrange health insurance before visa stamping to avoid delays or rejections
- Track Expiry Dates: Implement system to track visa and Emirates ID expiry dates for timely renewals
⚠️ Common Visa Processing Mistakes
- Missing the 60-day entry permit deadline, resulting in penalties and reapplication
- Incomplete medical tests or failed medical fitness (follow-up required)
- Insufficient salary documentation for family sponsorship applications
- Expired passport (must have 6+ months validity for visa processing)
- Missing health insurance coverage (now mandatory before visa stamping)
- Incorrect visa category selection resulting in wrong quota utilization
Simplify Your HFZA Visa Processing
Let One Desk Solution handle all visa formalities for your Hamriyah Free Zone company. We manage the entire process from entry permit application to final visa stamping, ensuring compliance and timely completion. Our comprehensive services include family sponsorship assistance and visa renewals.
